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Active Mail Tools: Active Folders

How does it work?

Active Folders Content Manager helps to enforce a centralized e-policy across mailboxes, local and networked PST files and public folders, for greater security and to minimize liability associated with inappropriate email content.

Used by many organizations and government agencies for forensic electronic evidence discovery and useful to meet Freedom Of Information Act (FOIA) search requests, Active Folders can quickly and efficiently search for emails by multiple attributes, cutting down on the need for manual resources.

It is also an effective means to discover and remove viruses that have passed into the Exchange Information Stores, without stopping the email service, and to recover redundant storage space through the identification of attachments.

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Benefits

By scanning mailboxes, public folders or PST files by either their content or attributes, Content Manager will find all the matches, discover who is responsible and carry out actions on the results.

Content Manager will help with questions such as:
 

bulletWhat would happen if a court asked you to find all emails related to a subject?
bulletWhere are users' PST files?
bulletHow do you find and destroy rogue emails?
bulletWhat other actions can you take to reduce the problems of new viruses once they are inside the system?

Layered Defense

Content Manager adds another vital layer of defense to your company in the challenge to prevent email borne viruses affecting your business.

If a virus arrives overnight and enters your system before you have set-up any content control at the Internet Access Point, then Content Manager can be set to clean the Information Store(s) in advance of a solution from your Anti-Virus supplier.

Supports you in the creation and implementation of an e-policy

Active Folders Content Manager enables you to scan for inappropriate material without stopping your Exchange server, therefore helping you to carry out the e-policy rules set up by your company effectively and with minimum disruption.

Robust, reliable system that has little impact on the Exchange server
 

bulletActive Folders is installed on its own dedicated server, so you are able to locate information easily without huge impact on the Exchange Server.
bulletPolicies are quickly set up, but operate unattended over the entire Exchange system.
bulletAll policies are schedulable and results of all the searches are stored for later analysis.
bulletReduce Litigation Risk

With Active Folders Content Manager you can:
 

bulletControl what is stored and make it easy to comply with the demands to manage content on the servers.
bulletReduce the risk of damaging headlines eg. accusing your company of failing to prevent sexual harassment or racial abuse.
bulletReduce user ability to hide emails.

Features

Active Folders Content Manager can:

bulletSearch single or multiple Information Stores.
bulletDiscover and search local and central PSTs.
bulletSearch mailboxes, folders or sub-folders of mailboxes.
bulletSearch on folder type or name.
bulletSearch on content of message or item.
bulletSearch on property of message or item.
bulletSearch by any combination of these.
bulletSearch attached documents from Office 97 to XP for key words.
bulletSearch files that can be associated and opened by Office (eg word Perfect).
bulletSearch other (non-associated) files as text files.
bulletSearch zipped files.
bulletAlert user or administrator by email of the results of a search match.
bulletCopy, Move, Delete or Report on results of the search.
bulletIdentify who is sending or storing specific data.
bulletIdentify and remove unwanted emails from folders and mailboxes.
bulletSearch and delete attachments.
  Options for Search Criteria
Message Criteria Subject
Body text
Subject or Body
Type
From
To
Cc
Created
Delivered
Last Modified
Total size in K
Message is a link
BCC
Categories
Sent
Retrieved from Archive
Is flagged
Attachment Criteria Attachment file size
Attachment size in K
Attachment file date
Attachment last modified
Number of attachments
Folder Criteria Folder name
Folder type
Folder path
Mailbox Criteria Mailbox name
Mailbox size in MB
Mailbox size (% of warning limit)
Mailbox size (% of send limit)
Mailbox size (% of receive limit)
Total number of items
Appointment Criteria Appointment busy status (0 -3)
Duration in minutes
Start date
End date
Is recurring
Task Criteria Task completed
Date completed
Status
Start date
Due date
Other message criteria Conversation
Importance (0,1,2)
Priority (-1, 0, 1)
Sensitivity (0,1 ,2, 3)
Message Class
Message has been read

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ARCH1VEONE   ACTIVE MAIL TOOLS
Policy Manager Rapid Response Tools
   For Capacity & e-Policy    Active Folders for discovery crisis
Compliance Manager   Max Compression for performance crisis
   For Compliance & Risk Management    ESRA for security crisis
Access Security Manager

VERTICAL SOLUTIONS

   Solutions for Education

   Solutions for Local Government

   Solutions for Healthcare

 

White Papers

 
   For Security & Enhanced Compliance
Discovery Manager
   For e-Discovery in "live" Exchange Stores

DATASHEETS

Access Security Manager   Compliance Manager   Policy Manager   Discovery Manager
Active Folders   Exchange Security Risk Auditor   MaX Compression

 

Archive One offering:

    Policy Manager only    Policy Manager and Compliance Manager    Policy Manager (with PST management) & Compliance Manager

    Policy Manager with PST management    Compliance Manager only    Discovery Manager only    Access Security Manager only

     Note: Policy Manager includes e-discovery

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